Instructions for the Institutes Retrieve Form
How to add programs before May 1
How to add programs after May 1
How to cancel/drop from a program
How to make a deposit before May 1
How to pay in full after May 1
How to switch programs
How to upload files (Art) and (Global Women's Health and Empowerment)
Before May 1, to add a program:
- Retrieve your online registration form at the Summer Institutes Web site
- Click on the link "Retrieve Your Application”
- You will need to enter your registration number, program title, and personal information to verify your identity
- Enter the five-digit registration number (numbers only) as sent via e-mail upon initial completion of the online registration form
- Enter the first name of the student
- Enter the last (family) name of the student
- Select the month, day, and year of the student's date of birth
- Under “Program,” use the drop-down menu to select the program that the student is presently enrolled for during the summer
- Click on the link “Continue”
- Under the category "Options," click on the link "Update My Registration"
- Review your current enrollment and mailing address information
- Under the category “Add a New Program,” view a list of the programs available
- On the left-hand side, click on the box that corresponds to the program of choice one at a time
- Click on the link "Make Changes"
- Make payment of deposit
- For programs with instructor consent, you will not be able to make payment until your application has been approved by the instructor
- Make certain that an E-mail of Confirmation was received from Institutes (institutes@summer.ucla.edu) that verifies the transaction along with further instructions
- Make final payment via University Records System Access (URSA), UCLA's online records system
- Final payments must be made on the Summer Sessions BruinBill account via URSA
- Retrieve your online registration form at the Summer Institutes Web site
- Click on the link "Retrieve Your Application”
- You will need to enter your registration number, program title, and personal information to verify your identity
- Enter the five-digit registration number (numbers only) as sent via e-mail upon initial completion of the online registration form
- Enter the first name of the student
- Enter the last (family) name of the student
- Select the month, day, and year of the student's date of birth
- Under “Program,” use the drop-down menu to select the program that the student is presently enrolled for during the summer
- Click on the link “Continue”
- Under the category “Options," click on the link "Update My Registration"
- Under the category “Add a New Program," you will see a list of the programs
- On the left-hand side, click on the box that corresponds to the program of choice one at a time
- Click on the link "Make Changes"
- Make payment in full
- For programs with instructor consent, you will not be able to make payment until your application has been approved by the instructor
- Make certain that an E-mail of Confirmation was received from Institutes (institutes@summer.ucla.edu) that verifies the transaction along with further instructions
To cancel/drop registration and enrollment:
- Retrieve your online registration form at the Summer Institutes Web site
- Click on the link "Retrieve Your Application”
- You will need to enter your registration number, program title, and personal information to verify your identity
- Enter the five-digit registration number (numbers only) as sent via e-mail upon initial completion of the online registration form
- Enter the first name of the student
- Enter the last (family) name of the student
- Select the month, day, and year of the student's date of birth
- Under “Program,” use the drop-down menu to select the program that the student is presently enrolled for during the summer
- Click on the link “Continue”
- Under the category “Options,” click on the link "Cancel My Registration"
- Review the Cancellation Policy
- Click on the link "Yes, Drop Me From the Program"
- Make certain that an E-mail of Confirmation was received from the Institutes (institutes@summer.ucla.edu) that verifies the cancellation/drop
Before May 1, to make payment of deposit:
- Retrieve your online registration form at the Summer Institutes Web site
- Click on the link "Retrieve Your Application”
- You will need to enter your registration number, program title, and personal information to verify your identity
- Enter the five-digit registration number (numbers only) as sent via e-mail upon initial completion of the online registration form
- Enter the first name of the student
- Enter the last (family) name of the student
- Select the month, day, and year of the student's date of birth
- Under “Program,” use the drop-down menu to select the program that the student is presently enrolled for during the summer
- Click on the link "Continue"
- Under the category "Options," click on the links “Pay Now"
- Make payment of deposit
- Make certain that an E-mail of Confirmation was received from Institutes (institutes@summer.ucla.edu) that verifies the transaction along with further instructions
- Make final payment via University Records System Access (URSA), UCLA's online records system
- Final payments must be made on the Summer Sessions BruinBill account via URSA
After May 1, to make payment in full:
- Retrieve your online registration form at the Summer Institutes Web site
- Click on the link "Retrieve Your Application”
- You will need to enter your registration number, program title, and personal information to verify your identity
- Enter the five-digit registration number (numbers only) as sent via e-mail upon initial completion of the online registration form
- Enter the first name of the student
- Enter the last (family) name of the student
- Select the month, day, and year of the student's date of birth
- Under “Program,” use the drop-down menu to select the program that the student is presently enrolled for during the summer
- Click on the link "Continue"
- Under the category "Options," click on the links “Pay Now"
- Make payment in full
- Make certain that an E-mail of Confirmation was received from Institutes (institutes@summer.ucla.edu) that verifies the transaction along with further instructions
- Retrieve your online registration form at the Summer Institutes Web site
- Click on the link "Retrieve Your Application”
- You will need to enter your registration number, program title, and personal information to verify your identity
- Enter the five-digit registration number (numbers only) as sent via e-mail upon initial completion of the online registration form
- Enter the first name of the student
- Enter the last (family) name of the student
- Select the month, day, and year of the student's date of birth
- Under “Program,” use the drop-down menu to select the program that the student is presently enrolled for during the summer
- Click on the link “Continue”
- Under the category "Options," click on the link "Switch My Program"
- Select the program of choice
- Click on the link "Drop original program and switch to the new program"
- For programs with instructor consent, you will not be able to make payment until your application has been approved by the instructor
- Make certain that an E-mail of Confirmation was received from the Institutes (institutes@summer.ucla.edu) that verifies the transaction along with further instructions
- If applicable, make payment for new program
To upload files (Art) and (Global Women's Health and Empowerment)
- Retrieve your online registration form at the Summer Institutes Web site
- Click on the link "Retrieve Your Application”
- You will need to enter your registration number, program title, and personal information to verify your identity
- Enter the five-digit registration number (numbers only) as sent via e-mail upon initial completion of the online registration form
- Enter the first name of the student
- Enter the last (family) name of the student
- Select the month, day, and year of the student's date of birth
- Under “Program,” use the drop-down menu to select the program that the student is presently enrolled for during the summer
- Click on the link “Continue”
- Under the category "Options," click on the link "File Upload "
- For Art:
- Upload "First Sample" by clicking "Browse" to locate the file and then click "Upload File" to submit
- Upload "Second Sample" by clicking "Browse" to locate the file and then click "Upload File" to submit
- Upload "Third Sample" by clicking "Browse" to locate the file and then click "Upload File" to submit
- Upload "Fourth Sample" by clicking "Browse" to locate the file and then click "Upload File" to submit
- Make sure to review the specifications required to upload files correctly:
- File Types Accepted: jpg,jpeg
- File Restrictions and Image dimensions: 500 x 1024 pixels
- Image dimensions must be no smaller than 500 and no larger than 1024 pixels
- For Global Women's Health and Empowerment:
- Upload "CV" by clicking "Browse" to locate the file and then click "Upload File" to submit
- Make sure to review the specifications required to upload files correctly:
- File Types Accepted: .pdf
- Confirm that each sample is uploaded successfully with the statement "Your file was uploaded successfully. Uploading again will overwrite existing."
- Click on the link "Go Back "
- Make certain that an E-mail of Confirmation was received from the Institutes (institutes@summer.ucla.edu) that verifies the files were uploaded